ACA Board of Directors meeting minutes for June 2010

Wednesday, June 30, 2010

recorded by Sandy Raphel, ACA secretary

Location: Bike Texas headquarters, 1902 E. Sixth St., Austin, TX.

Present: Gilbert D. Martinez, Monica Leo, Wes Robinson, Eileen Schaubert, Tommy Eden, Michael Portman, Fred Meredith, Sandy Raphel

ACA President Gilbert D. Martinez began the board meeting at 6:52 p.m.

There was one voting item on the agenda: Approval of the board meeting minutes from the previous month’s meeting. Wes Robinson made a motion to approve the minutes for April and May, as circulated on the board list. Monica Leo seconded the motion. The motion carried unanimously.

Discussion item 1: Weekly Monday board conference calls. Greg Ritter suggested putting the calls on hold for now, to be revisited in the future, as things have slowed down after the Armadillo ride. The board email list was also discussed, with Tommy Eden suggesting that board members reply only to those needed in personal email discussions. Gilbert Martinez agreed and made a friendly request to the board as such.

Discussion item 2: The intentions for 2011 board candidates. Currently, the board vacancies are as follows:

President: Gilbert Martinez intends to run again.

Vice President: Monica Leo does not intend to run.

Secretary: Sandy Raphel does not intend to run

Treasurer: Gary Holliday intends to run again.

Legislative Liaison Chair: Tommy Eden intends to run again.

Ride Director: Greg Ritter does not intend to run again.

Membership Chair: Susie Truxillo; still to be determined.

Education Chair: Wes Robinson; still to be determined.

PR/Communications Director: Patti Hill does not intend to run.

At Large (LOBV): Eileen Schaubert; still to be determined.

At Large (Bike Texas): Michael Portman intends to run again.

At Large (Yellow Bike Project): Pete Dahlberg; still to be determined.

Discussion item 3: Letters to TxDOT. Eileen Schaubert made a motion that ACA write a letter to TxDOT thanking them for some of the recent bike facility projects. Wes Robinson seconded the motion. The motion carried unanimously. Eileen will draft the letter, send to Gilbert and send to the board for final approval before distribution and publication in SCN.

Discussion item 4: Website training for other members of the board. Joel Schaubert and Monte Morast will be training other board members interested in learning the new website. Gilbert will look at dates and times for a training class sometime in July. Fred Meredith would like to learn how to transfer information from SCN to the website and from the website to SCN.

Vice president: Monica Leo reports that the July meeting will be an ice cream social held at Bike Texas. The August meeting on “My Bike is My Office” will be held at Whole Foods.

Treasurer: Gary Holliday was unable to attend the meeting but reported 
that ACA has had two good months and now has a net income of $3,154 for the year through May. We also have approximately $35,000 in the bank. June will definitely show a net income. This is despite writing off $6,982 of uncollectible receivables, primarily from Bike Month in 2009.

Armadillo Hill Country Classic: Susie and Stanton Truxillo were unable to attend the meeting. ACA will need a ride director for 2011.

Education director: Wes Robinson reported TS 101 Classes were held on June 25 and 26. Wes and Doug Ballew have scheduled a Youth Instructor Seminar on July 31 at the Dell Children’s Medical Center and have scheduled another class for Oct. 23. The ACA web team has updated the Education Classes web page to provide summaries of all of ACA’s current education offerings. ACA provided 85 helmets to the Austin YMCA for three youth events planned for this summer. ACA also received a thank-you note from Allan Elementary School for a helmet donation toward their Coordinated Approach to Child Health program. LAB is currently working to coordinate a LCI seminar in Austin in the September time frame. Although the details remain to be worked out, anyone interested in becoming an LCI who has not yet completed the TS 101 training should register and attend the class soon.

Legislative Liaison Committee: Tommy Eden reported that the TxDOT Bicycle Advisory Committee met June 29 and is looking at the City of Austin Complete Streets program. The federal government is requiring improvements at the state level. On the city level, lots of new bike lanes, part of the new bicycle plan, are being implemented. The Bicycle Advisory Committee will now be meeting quarterly.

Ride director: Greg Ritter reports that the hosted rides are well-attended. He has been receiving emails regarding road construction. Greg hopes to have more social rides/activities for the summer months.

Membership: Susie Truxillo could not attend the meeting but reports 1,213 memberships, 202 being supplemental (87 individual and 35 household), for a total of 1,415 members.

Southwest Cycling News: Editor Fred Meredith reports that things are going smoothly. Wes Robinson has requested that Fred send him some of the archived educational articles for the website’s education page.

Yellow Bike Project: Liaison Pete Dahlberg was unable to attend but reports that NCD and CAMPO are working on a five-county regional bike map, to follow shortly behind the new local map. They will be putting out a rough draft of the regional road ratings, similar to the red, blue, green system of the current local map. Pete will let us know when this is up on the web and wants us the spread the word to the ACA members and anyone else who knows the roads around Austin.

Eileen Schaubert is working on creating a booklet on cycling street smarts, which will be modeled after the guide “Street Code for NYC Cyclists.” Gilbert Martinez will be the copy editor, and Pete Dahlberg will be contributing content.

Eileen Schaubert made a motion to adjourn the meeting. Wes Robinson seconded the motion. The meeting adjourned at 8:22 p.m.

Location